St. Athanasius WWW

APRIL 23, 2009

MEMBERS PRESENT: Fr. Casey, Jerry Jensen, Kevin Whitley, America Di Lasio, Peg Herzing, Aaron Rulison, Eleanor Kintana, Robert Fitzwilliam, Peter Taskovich, Jose Carrillo

MEMBERS ABSENT: Theresa Dickinson, Jenniffer Garlit, Leonel Mancilla

1. Pastors Report (Fr. Casey)

Quarter 3 financial report will be published in bulletin, 4/26. $59,000 deficit projected. $80,000 spent on roof. Benefits for priests were also costly this quarter.
ADA is finished. Ended up with $95,000. 200 contributors from the English speaking masses and $10,000 contributed by Spanish speaking community.
Fr. Oscar Tabujara, pastor of St. Joseph Parish in Mountain View, has been appointed to be the new pastor of St. Athanasius, effective July 1st.
2 employees will be terminating at the end of June: Bulmaro (Maintenance), Loretta (Director of Catechetical Ministry). Fr. Casey will create and email out a job description of Bulmaro’s position. Fr. Oscar will interview and make final decision about replacements but will be advised.
On Good Friday, 800 people attended Stations of the Cross led by Spanish speaking community. Estimated cost for police and traffic control was $400 but actual bill was $800. Still working out discrepancy with police department.
Bishop cannot come to Jubilee Mass due to brother’s illness in Ireland. Msgr. Francis Cilia will come in his place.
Pianist position for 5:30 Sunday Mass is still volunteer.

2. Maintenance Committee (MC) Status and Plans

MC on hiatus.
Mural, partially painted by Joanne Arnold on wall of cry room, will be expanded over the next few months.
Estimating $75,000 for bathroom renovation and carpet repair. Not in budget.
Fr. would like to produce budget with staff/council/committees that would include restrooms and carpet repair. Priorities will be set.

3. New Council Members Sub-Committee Report (Kevin)

Kevin and team made many calls to potential candidates. 19 candidates for pastoral council expected to come to orientation next Wednesday April 29th, 7:30PM at school. Fr. Oscar, Deacon Leo, and current council members encouraged to come.
Discernment process will happen over the first 2 weeks of May. Plan to introduce newly discerned PC members at May 28th meeting

4. PC Guidelines Subcommittee Status/Plans (Peter/Jenniffer)

Proposals:

-Greater emphasis on pastoral council “assisting pastor.”
-New Council member selection to be made in May or June with terms
beginning on July 1st.
-First regular meeting of FY 2009-2010 to be scheduled no later than
September. Special meeting can be held earlier if there are special
circumstances.
-Executive Committee shall consist of the pastor and the three officers.
-Council shall follow discernment process in obtaining a consensus
instead of using the formal Roberts Rules.

Proposed changes to be discussed at May meeting and agreed upon when completed.
Benefits of Roberts Rules were discussed. Heated dispute might result in shouting match if left to discernment/consensus alone.
Diocese is encouraging to call them guidelines instead of bylaws.

5. Parish 50th Anniversary Celebration Update

Anniversary celebration is next weekend.
Final decisions were made about menu. Current ticket count is 106 (120 total including complimentary tickets). Not meeting hall capacity of 220 but pricing is per person. There’s a little wiggle room if final head count changes. Robert will be emcee. Projector will be borrowed from Mike.
Booklet is in print. Copies will be offered to businesses who gave donations and to guests.
Grocery bags will continue to be sold after anniversary until out.
Letter was written to invite neighbors to Jubilee Mass and to inform them of possible increased traffic and noise on that day.
Efforts will be made to provide sunscreen, water, and shade for elderly, and handicap parking. Traffic and parking will be directed by Leo’s team.
Hoping to break even but may actually make a few hundred extra dollars.

6. Holy Ghost Fathers Farewell Reception Updates (Aaron)

Farewell Mass with Bishop McGraw scheduled for 7:30 PM, Friday June 19th with reception immediately following.

7. Coffee and Doughnuts Plans/Schedule Update

PIA sponsored April Coffee and Doughnuts. Did not break even.
Eleanor will talk to Jenniffer about scheduling a sponsoring group for May.

8. New Business/Proposed May Agenda.

Follow-up on pastoral council guidelines and possible vote on changes.
Possibilities of having 2 retiring PC members stay on board for next year so that 4 new members can be consistently selected every year thereafter.

NEXT MEETING: May 28, Thursday (7:30PM)

June 25 Thursday (7:30 PM) Final PC meeting of 2008-2009 and Farewell Potluck.