St. Athanasius WWW

FEBRUARY 26, 2009

MEMBERS PRESENT: Fr. Casey, Kevin Whitley, Peg Herzing, Aaron Rulison, Eleanor
Kintana, Peter Taskovich, Deacon Leonel

ABSENT: Jerry Jensen, Jenniffer Garlit, Robert Fitzwilliam, Jose Carrillo, Theresa
Dickinson, America Di Lasio

AGENDA: Pastor’s Report, Stewardship Committee Ministry Conference, Finance Council Report, Deficit Reduction-Fundraising Status, Maintenance Committee Status, Parish 50th Anniversary Celebration Update, Google Groups. Pastoral Council Blog Update, PC Guidelines Sub-Committee Report, Picture of New Pastoral Councel, Form Sub-Committee for New Council Members, Form Sub-Committee for H.G. Fathers Farewell, Coffee and Doughnuts Update, New business

Correction of January Minutes: ADA goal is $66,000.

Pastor’s Report (Fr. Casey)

Reached ADA goal of $66,000. 142 pledges received so far.
Meeting with diocese tomorrow morning to finalize selection of new pastor. Announcement will be made this weekend or when diocese sees fit.
Cry room carpet will be fixed and walls painted as soon as possible.
Changing light bulbs.
Projector screen fell but fixable. Considering getting an electric one that retracts. Mike Cavera will look into it. Cost estimated at $200. (Leo)
Youth funded themselves completely to go to LA Congress.
Ash Wednesday collection was good. 2nd collection for Eastern churches. Hispanic collection 2nd collection for ADA.
Date for farewell dinner for Holy Ghost Fathers needs to be set. Diocese would like to know and Bishop wants to attend.
Pepe now working in St. Martin and no longer is choir director for Hispanic community nor director for prayer group.
Art Sulit will no longer be pianist for Sunday 5:30 Mass. Position will now be unpaid and assumed by a volunteer.
Postcard campaign to senators was successful. 300 were mailed.

Stewardship Committee

Plans underway for Ministry Conference, March 21st.
There’s a need for new members for Sunday 5:30 choir, more lectors, and more communion ministers for sick.
Suggestion to have a prison ministry.
St. Vincent de Paul constrained for funds. Asked for a 2nd collection and received a good response.

Finance Council Report

$17,000 check for Priests retirement due in February going out in March.

Deficit Reduction-Fundraising Team Status/ Plans

Suggestion to pass out cards in May asking what parishioners think they’ll contribute in the next fiscal year. Aim to make people more aware of their contribution.
Want to do a registration drive. Check current name and address. Rebuilding data base. Helps them to connect to parish.
Carnival doesn’t really work when you don’t have a school.
Lottery/Raffle could work if we had some people to give good prizes.
Valentines Dinner was successful. Dinner planned for Easter could be parish wide. Kids could possibly have an Easter egg hunt. Should be specific about purpose of fundraiser.
Good Friday Via Crusis procession. Cost for police last year was $500. Main idea is to bring the adoration of the cross to the people. (Leo)

Maintenance Committee Status

Maintenance Committee currently on hiatus. (Peg)

Parish 50th Anniversary Celebration Update

Next meeting on March 15th.
Commemorative booklet most urgent: Selling ads to sponsor printing. Marge made draft of announcement requesting submissions of stories and pictures. Should clarify that these submissions are free and distinguished from special ads that must be purchased.
Dialinda printed nice invitations for the mass to be mailed to officials. 220 tickets printed. At least 14 will be held back and be given as gifts. Possibly one to new pastor.
Reusable grocery bags should have “Golden Jubilee” printed on them. Initial run of 500 bags but we can also reorder if needed. . (Peter)
Budget: Aim to break even or pull in a little money. Charging $50/person but actually costs $29/person. $180 vinyl banner. $1500 total for reusable bags and selling at $5/bag. $433 for stage might be able to cover cost with dinner. Chair rentals at $340. Instead of renting canopy, Leo might be able to make one with a tarp and poles for about $75.
Reception following the mass: 3 food stations or boxed meals costing about $1,500.
St. Williams having their 50th Anniversary on June 20, 2009.

Google Groups/ PC Blog

Aaron is adding people to group but it’s mostly dormant. It will succeed when there’s content there that people want to see.
Pay Pal link is now gone. Peter will talk to Jennifer about correcting this. (Peter)

PC Guidelines Sub-Committee Report (Peter, Jenniffer)

Haven’t worked on it.

Picture of new pastoral council

Posted in the back of the church.

Form sub-committee for Incoming 2009-2010 Pastoral Council (Kevin)

Sub-committee to lead search for five new members for next year’s Pastoral Council to replace the five that are finishing their 3-year terms at the end of this June.
Need to make announcement in the bulletin about search for new PC members and tell Raj that this should be communicated during stewardship fair. Need to get spreadsheet of possible candidates going.

Form sub-committee for H.G. Fathers Farewell.

Aaron will ask 50th Anniversary sub-committee. Fr. Casey requesting for date to be determined so he can inform diocese.

Coffee and Doughnuts

No schedule yet. Possibly PIA host March 15th C& D. Collected $95.20 from February C&D which more than covered expense of $81.18.

New Business/Proposed March Agenda

Discuss qualities we’re looking for in new PC members.
Seniors to possibly head a hospitality ministry. When somebody dies, help spread news, and help serve food after funeral mass. Suggestion to place seniors in charge of doughnuts and coffee schedule. Possibly expand to cookies and coffee after other masses.
Suggestion to change PC meeting start time from 7PM to 7:30PM to avoid rushing.

NEXT MEETING:

• March 12 (Thursday) possibly have extraordinary meeting if upcoming changes in leadership are announced soon and because of poor February meeting attendance (6 members absent).

• March 26 (Thursday) if no meeting on March 12.